Qualifacts + Credible Named 2022 Best In Klas: Software & Services

GETTYSBURG, Pa. (February 20, 2022) — Qualifacts + Credible, a leading provider of electronic health record (EHR) platforms for behavioral health and human services organizations, today announced the Credible platform has ranked No. 1 in the 2022 Best in KLAS: Software and Services report.

Additionally, Qualifacts + Credible’s CareLogic EHR platform is ranked No. 2 in the 2022 Best in KLAS: Software and Services report.

The Best in KLAS report recognizes software and services companies who excel in helping healthcare professionals improve patient care. All rankings are a direct result of the feedback of thousands of providers over the last year. A Best in KLAS award signifies to the healthcare IT industry the commitment and partnership that the top vendors should provide.

“We are honored by the trust our partners place in us every day, and their success is our highest priority. This recognition from KLAS is a great validation of the remarkable work our teams have done in support of our mission to be an innovative and trusted technology and solutions partner, said Paul Ricci, chief executive officer at Qualifacts + Credible.

“Each year, thousands of healthcare professionals across the globe take the time to share their voice with KLAS. They know that sharing their perspective helps vendors to improve and helps their peers make better decisions. These conversations are a constant reminder to me of how necessary accurate, honest, and impartial reporting is in the healthcare industry. The Best in KLAS report and the awards it contains set the standard of excellence for software and services firms. Vendors who win the title of Best in KLAS should celebrate and remember that providers now accept only the best from their products and services. The Best in KLAS award serves as a signal to provider and payer organizations that they should expect excellence from the winning vendors,” said KLAS CEO Adam Gale.

About Qualifacts + Credible   
Qualifacts + Credible is one of the largest behavioral health and human services EHR vendors in the country. Its mission is to partner with customers to support and extend their ability to deliver quality care and improve the lives of the clients they serve. With more than 20 years of experience its products and services help customers achieve interoperability goals, optimize efficiency, improve productivity, and maximize reimbursement. The company offers several EHRs – CareLogic, Credible and InSync – while collaborating to build an even brighter future for partner agencies and their clients.

About KLAS
KLAS has been providing accurate, honest, and impartial insights for the healthcare IT (HIT) industry since 1996. The KLAS mission is to improve the world’s healthcare by amplifying the voice of providers and payers. The scope of our research is constantly expanding to best-fit market needs as technology becomes increasingly sophisticated. KLAS finds the hard-to-get HIT data by building strong relationships with our payer and provider friends in the industry. Learn more at klasresearch.com.

Qualifacts + Credible Acquires InSync Healthcare Solutions

GETTYSBURG, Pa. (January 9, 2022) – Qualifacts + Credible, a leading provider of electronic health record platforms for behavioral health and human services organizations, today announced it has acquired InSync Healthcare Solutions.

InSync Healthcare Solutions is a leading provider of EHR and practice management software plus revenue cycle management services for behavioral, medical and rehabilitative professionals.

Qualifacts + Credible is adding InSync’s highly configurable, clean and intuitive platform to their portfolio of EHR solutions.

“The acquisition allows the combined organization to deliver innovation, technology, customer support, and complementary solutions to a broader behavioral health and human services market,” said Paul Ricci, chief executive officer of Qualifacts + Credible. ”It also better positions us for long-term growth by expanding our ability to serve small to medium-sized practices and agencies.”

Demand for behavioral health is on the rise, according to data from the Kaiser Family Foundation. As of January 2021, approximately four in 10 U.S. adults reported symptoms of anxiety or depression compared to one in 10 from January–June of 2019.

About 40% of behavioral providers work in smaller behavioral health organizations with fewer than 50 full time employees.

The company will continue to support all three platforms, with CareLogic and the Credible platforms remaining primarily focused on enterprise accounts.

InSync’s flexible and easy to use solutions for small to medium-sized practices and agencies will be enhanced by Qualifacts + Credible’s innovation and advanced technology capabilities.

“We’re excited to be part of an organization that is also focused on providing technology that empowers behavioral health providers to deliver the best care,” said Roland Therriault, executive vice president and general manager of InSync Healthcare Solutions.

Qualifacts + Credible currently has over 900 customers across 43 states making it one of the largest behavioral health EHR vendors in the country. The addition of InSync doubles the size of the organization’s customer count and it will serve over 10 million patients in all 50 states.

ABOUT QUALIFACTS + CREDIBLE    

Qualifacts + Credible is one of the largest behavioral health and human services EHR vendors in the country. Its mission is to partner with customers to support and extend their ability to deliver quality care and improve the lives of the clients they serve. With more than 20 years of experience and two of the highest rated platforms, its products and services help customers achieve interoperability goals, optimize efficiency, improve productivity, and maximize reimbursement.

ABOUT WARBURG PINCUS 
Qualifacts + Credible is a portfolio company of private equity firm Warburg Pincus LLC.

This leading global growth investor has more than $67 billion in private equity assets under management. The firm’s active portfolio of more than 215 companies is highly diversified by stage, sector, and geography. Warburg Pincus is an experienced partner to management teams seeking to build durable companies with sustainable value.

ABOUT INSYNC HEALTHCARE SOLUTIONS    
InSync Healthcare Solutions is a leading provider of EHR and practice management software plus revenue cycle management services for behavioral, medical and rehabilitative professionals. InSync leverages advanced technology, best-in-class partnerships and proven business processes to provide services and solutions that translate into better efficiency for healthcare organizations.

Providers Growingly Concerned About EHR Functionalities & The Technologies Needs For Future Service Delivery & Reimbursement: Top EHR Trends From The 2021 OPEN MINDS National Behavioral Health EHR Survey

Originally presented on October 19, 2021.

We’re bombarded with stories about electronic health records (EHR) evolving to become more flexible and use more services like blockchain, cryptocurrencies, and artificial intelligence, but what do your peers report firsthand? We recently concluded the sixth annual OPEN MINDS National Behavioral Health EHR Survey and found that 53% of provider organizations report their EHR does not have all the functionalities they need. Only 19% report their clinical, scheduling, billing, and reporting and analytics functionalities as meeting their needs. These Core 4 functionalities are crucial to service delivery and organizational sustainability.

In this webinar, OPEN MINDS Senior Associate, Joe Naughton-Travers, shared the results of the 2021 OPEN MINDS National Behavioral Health EHR Survey and discussed what organizations can do to plan for the next advances in health care technology and service delivery. Mr. Travers also discussed the growing concern among providers and what functionalities to be looking at for future service delivery and timely reimbursements.

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The Data-Driven Leader

In an unfamiliar environment, the leader with the best data has a distinct advantage. That is a frequently heard adage, but I was really struck by the concept at one of our OPEN MINDS Executive Leadership Retreats. The historian talked about how Robert E. Lee’s strategy at Gettysburg was compromised when his cavalry (the advanced surveillance unit of its time) was waylaid.

While leaders know that the right information allows better decisionmaking, in a recent survey, 67% of U.S. corporate executives say they are not comfortable accessing or using data from their tools and resources. And . . .

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Working with Clients Who Are Experiencing Sexual Harassment in the Workplace (CE Credit)

Sexual harassment in the workplace has been a much-discussed topic in recent years — the #MeToo social media movement and the mass media covering the many celebrities, politicians, and business leaders who have been accused of harassment. In an effort to support clients who have been the victims of sexual harassment, attendees of this presentation will learn the legal definition of sexual harassment, its various forms, and related legal factors. Learn the laws in place that protect victims and how to empower clients who are experiencing harassment to advocate for themselves. Participants will learn treatment implications and approaches for addressing trauma and other symptomatology related to harassment. Join Joyce Marter, MA, LCPC as she discusses working with clients who are experiencing sexual harassment in the workplace.

Warburg Pincus and Martis Capital Announce the Merger of Qualifacts and Credible Behavioral Health

Behavioral Health Leaders Combine to Provide Best-in-Class Technology and Services

Nashville, TN and Rockville, MD (August 24, 2020) – Warburg Pincus, a leading global private equity firm focused on growth investing, and Martis Capital, a private equity firm focused exclusively on the healthcare sector, have agreed to merge their respective portfolio companies, Qualifacts and Credible Behavioral Health. The combination of these best-in-class technology companies will elevate the experience of behavioral health and human service providers while positioning the combined company for continued innovation and thought leadership in the market.

The company will be led by David Klements, CEO of Qualifacts. Matthew Dorman, CEO of Credible, will continue as a strategic advisor to the company.

“Qualifacts and Credible are highly regarded in the behavioral health software industry. This transformational merger will deliver more value to the behavioral health customers we serve while creating outstanding opportunities for our employees. Both companies share a mission-driven culture and a commitment to operational excellence. I look forward to leveraging best practices as we continue to grow as one firm,” said Mr. Klements.

Combined, the company serves more than 800 behavioral health agencies nationwide, significantly increasing the scale and scope of its products and capabilities.

“We have long admired the strength and capabilities of the Credible platform and are excited by the significant opportunities that will result from this groundbreaking merger,” said Andrew Park, Managing Director, Warburg Pincus. “We look forward to our partnership and to supporting the combined company in its next phase of growth and innovation,” added Amr Kronfol, Managing Director, Warburg Pincus.

“We are excited to bring together two leading providers of software services to the behavioral health market, and are looking forward to partnering with Qualifacts, its management team, and Warburg Pincus to support the development and delivery of mission-critical technology to the industry,” said Shahab Vagefi, Partner, Martis Capital.

About Qualifacts
Qualifacts is one of the most trusted technology providers of Electronic Health Records (EHR) for behavioral health and human services organizations. As a strategic partner, Qualifacts and its EHR platform, CareLogic®, helps customers focus on what is most important – client care – by optimizing efficiency and productivity while also keeping them ahead of the ever-changing regulatory landscape. For more information, visit www.qualifacts.com.

About Credible Behavioral Health, Inc.
With over 20 years of innovation and experience, Credible is committed to improving the quality of care and lives in behavioral health for clients, families, providers, and management. Since its founding in June 2000, Credible has Partnered with over 475 Partner Agencies in 38 states. Credible is proud to provide secure, proven, easy-to-use, web-based software for clinic, community, residential, and mobile care providers leveraging a true Partnership approach. www.credibleinc.com.

About Warburg Pincus
Warburg Pincus LLC is a leading global private equity firm focused on growth investing. The firm has more than $53 billion in private equity assets under management. The firm’s active portfolio of more than 185 companies is highly diversified by stage, sector, and geography. Warburg Pincus is an experienced partner to management teams seeking to build durable companies with sustainable value. Founded in 1966, Warburg Pincus has raised 19 private equity funds, which have invested more than $84 billion in over 900 companies in more than 40 countries. Since inception, the firm has invested more than $10 billion in more than 150 healthcare companies and over $17 billion in more than 320 technology companies. The intersection of these two sectors is a key area of focus for the firm with the current portfolio including WebPT, Modernizing Medicine, Intelligent Medical Objects, Experity, Helix, and SOC Telemedicine. The firm is headquartered in New York with offices in Amsterdam, Beijing, Berlin, Hong Kong, Houston, London, Luxembourg, Mumbai, Mauritius, San Francisco, São Paulo, Shanghai, and Singapore. For more information please visit www.warburgpincus.com.

About Martis Capital
Martis Capital is a private equity firm focused exclusively on the healthcare industry. The Martis team manages more than $1.2 billion of equity capital and is currently investing out of its third fund. With offices in San Francisco, CA, and Washington, DC, Martis seeks to invest in middle market growth companies that provide innovative and cost-effective products and services within targeted segments of the North American healthcare services and information technology sub-sectors. For more information please visit www.martiscapital.com.

Paddling Four Canoes To Steer Through The Crisis

So much discussion of canoes these days—and I love water analogies. Until 12 weeks ago, executives of specialty provider organizations had to balance “two canoes”—operating in a fee-for-service (FFS) or cost-based environment, with operating in a wide array of emerging performance-based and value-based reimbursement (VBR) models. But with the pandemic crisis, another layer of complexity has been added—surviving through the crisis while developing a sustainable (and innovative) post-crisis recovery strategy. This is a situation more akin to controlling four canoes.

A common question from executive teams is whether to temporarily shelve the plans for alternative payment models during this crisis period. My answer is two-fold. Certainly, putting a crisis management financial survival plan is a first-order priority. This means grappling with cash flow, maximizing revenue as much as possible, determining a temporary break-even, and reducing expenses to match. These crisis management financial survival plans are the reason we see continuing announcements of layoffs and furloughs in the press (just this week, Allstate To Layoff “Thousands” Of Staff and Hilton Cuts Nearly A Quarter Of Its Corporate Workforce: Will It Regret The Deep Layoffs?).

But I would argue that for most provider organizations, being able to accept more VBR, with more financial risk, will likely be part of any recovery plan. As of our last survey (in March 2020), about 74% of primary care organizations and 61% of behavioral health organizations are participating in some form of VBR, and 16% of those organizations have 20% or more of their revenue in this type of contract. If the prognostications of health plan executives we’ve recently interviewed are any indication (see Finding Opportunity In Adversity: Leadership Lessons From The COVID-19 Crisis), this will likely increase in the post-crisis period.

With that in mind, the discussion during The 2020 OPEN MINDS Strategy & Innovation Institute session, One Foot In Two Canoes: Managing Service Lines For Value-Based Reimbursement & Fee-For-Service At The Same Time!, provided some great insights into navigating the transition to VBR. The session featured Friendship Community Care’s Chief Executive Officer Cindy Mahan, and Executive Vice President of Strategy and Planning, Craig Cloud; as well as Centerstone’s Vice President of Quality, M. Brad Nunn, Ph.D., and Director of Healthcare Innovation, Mandi Ryan, and was moderated by my colleague and OPEN MINDS Senior Associate, Joe Naughton-Travers.

Dr. Nunn and Ms. Ryan presented Centerstone’s work with the Tennessee Health Care Innovation Initiative Strategy (see TennCare’s Delivery System Transformation Shows Savings & Improved Outcomes), which includes patient-centered medical homes (PCMH); health homes for severe and persistent mental illness; reimbursement using episodes of care; and quality and acuity adjusted payments for long-term services and supports (LTSS). The payment structure includes case rate payments for health home services and financial incentives for high-performing provider organizations. It also includes episodes of care payments (two of 48 diagnoses are behavioral health) based on a FFS model with penalties for high costs and gainsharing payments if costs are kept below a threshold.

Friendship Community Care is participating in the Arkansas Medicaid initiative—“Provider-Led Arkansas Shared Savings Entities” (PASSEs). These are “organized care” models that are at risk for all services (physical health care services, behavioral health services, and specialized home- and community-based services) for approximately 40,000 individuals who have intensive levels of treatment or care due to mental illness, addiction, or intellectual/developmental disabilities (see Arkansas Medicaid To Launch Full-Risk Phase Of Medicaid Shared Savings Program In March 2019). In this model, provider organization/health plan collaboratives assume the financial risk.

So, what should executives leading the shift toward VBR—while managing FFS reimbursements at the same time—be doing to keeping both canoes on course? I would suggest focusing on three areas—staff skills and training, system integration and data management, and financial performance. And while things are moving rapidly, and the crisis is shifting timelines for the transition, it is important not to rush, advised our speakers. Stop and do things right, because the transition demands care and dexterity.

Staffing: Whether it’s FFS or VBR, clinical professionals are providing the same type and level of care with the goal of helping consumers get better. But it is managers who need to have two diametrically opposite perspectives. Can one person really manage two antithetical programs—one based on service volume and the other based on the right outcomes with less volume? Can they “switch from a left brain to right brain approach,” as Mr. Naughton-Travers put it? What we may need is two different managers to paddle the two canoes. And staff across the organization who have operated in a traditional FFS model will need to be trained in the new norms of VBR, and will need a clear understanding of expected outcomes.

Systems and data: Provider organizations collect a large volume of data but that usually happens in silos. If all systems are integrated (for example, if the electronic health records are integrated with the enterprise resource planning system) and you invest in staff skilled at business analytics—as both Friendship Community Care and Centerstone have done—executives will have the data they need to continuously monitor the variables for both FFS (productivity) and VBR (impact). Further, policies and procedures to manage each payment stream must be clearly laid out and shared with all staff.

Financial performance: Balancing both canoes requires a laser focus on financial performance. Revenue cycling is critical as Ms. Mahan pointed out. Concurrent clinical documentation is key so billing can happen quickly and accurately. Billing staff must have experience in both types of billing and have access to the data that payers expect.

The pandemic crisis already calls for some exceptional navigation skills to steer through extreme market turbulence. Having one foot in the FFS canoe and the other in VBR makes it more precarious than ever before. But health plans and payers have told us that VBR is gaining traction and we can’t ignore the future even as we manage the present.

For more on leadership in a time of crisis, check out these resources from The OPEN MINDS Circle Library:

And, as we look ahead, mark your calendar for our deep dives into management best practices, leadership, technology and analytics, and performance management:

Data Driven Decision Making: Using Dashboards to Ensure Your Organization Is Succeeding During a Pandemic

A data-driven organization is one that can analyze the trends of the past, successfully navigate the present, and anticipate the future. Determining what data to collect is a critical component of this success, and, just as importantly, how to display and share it. More and more, this kind of data is being organized into electronic dashboards.

A flexible dashboard is critical to an organization’s sustainability, especially during times of uncertainty and disruption. Gathering all of the necessary data and converting it into something useful is a challenging and time consuming task. Which data needs to be collected? What systems will supply the data? Who is responsible for each? Do the systems talk to each other? And finally: Is there a system already in place that can do all or most of what is needed to create a useful dashboard?

The answer to that last question is often an electronic health record (EHR). An EHR that consolidates data from disparate systems and can display the information as a visual and easy-to-understand dashboard is a critical tool that more and more organizations will need in order to succeed.

Why use dashboards?
Every organization’s needs are different, but dashboards have a commonality that aligns with most leadership planning, regardless of the sphere in which a company operates, and are critical to:

  •  Strategy: capturing priorities, their metrics, as well as planning and forecasting
  • Performance: how is your staff performing? Are your managers and supervisors basing feedback to staff on results-focused data?
  • Finance: is your money going where you think it does? If not, does your data tell you why?

Organizational strategy is crucial, especially in times of turmoil. Just as crucial is that the strategy has clearly defined what measures should be tracked by an executive team. Key performance measures (KPIs), tied to payer contracts, vendor agreements, and other revenue generating objectives should be outlined so that the data is captured to ensure that requirements are being met (See From Metrics To Action—Making Strategy A Reality).

Performance measures should be tied to an organization’s strategic plan and goals, with clearly defined KPIs. To better manage staff performance, your EHR will need to capture productivity data and have the ability to create a dashboard for managers to easily and regularly review. This ensures that good performance is rewarded quickly or subpar performance corrected in a timely manner, with solid reasoning behind the decisions and feedback.

Managers should be trained on how to use metrics-based measurements to better gauge both staff and departmental performance. Many organizations already do this to some degree, but creating a consistent training methodology can take what is often a haphazard approach to the next level. “What gets measured gets done,” as the saying goes. Providing supervisors with metrics by which to manage their teams – and holding them accountable for results – is the next step in the process of making your organization data driven. Focus will need to shift from completion of tasks to the achievement of outcomes and goals.

Strategic performance should also tie into an organization’s financial picture in order to gauge how well various business lines are doing and how they affect overall financial health. Dashboards that track strategy and performance goals are best suited to determine how both are affecting the financial picture, including:

  • • Payer contracts and their requirements
  • Organization budgets by business line
  • How well an organization is – or is not – meeting regulatory requirements
  • Forecasts and trends in the industry and organizationally

Leadership teams must agree on which KPIs will be developed and monitored to insure that of these are all being met.

How do you build and utilize a dashboard?
If having a dashboard is this important, how should an organization build one? Organizations with a fully integrated EHR already have an advantage over those that don’t, as most EHRs are able to acquire and display data from multiple external systems. These EHRs, at a minimum, need the capacity to:

Additionally, the process of developing dashboards should be clearly defined. Dashboards with immediate value and more accessible data should be implemented first. Prioritizing the most useful data is the key to obtaining a positive return on investment (ROI). Keep the adage “nice to know versus need to know” handy when performing prioritization exercises.

The simpler dashboards, once in place and in use, can be followed by more complex dashboards that require more implementation time to get up and running. KPIs should be prioritized that are tied to strategic plans, contracts, clinical outcomes, and finances.

Executive teams and managers will need dashboards to track KPIs for:

  • • Financial perspectives to help identify high-level measures for executive teams to monitor
  • Customer performance to ensure ongoing client satisfaction
  • Organizational innovation to call out areas that are possible growth and expansion opportunities
  • Internal operations to help organizations identify strengths and areas for improvement (See Performance Data, Dashboards, & Metrics-Based Management: Meaningful Data For Meaningful Decisions)
  • Trending clinical outcomes
  • Meeting regulatory requirements

Will the pandemic change your use of dashboards in the future?
With COVID-19, the need for an EHR and a powerful dashboard has only increased in importance. Researchers have developed COVID-19 dashboards to integrate into EHRs in order to capture data about potential hotspots and aid in rapid decision-making (See 3 Ways Providers Use EHRs to Treat COVID-19 Patients). And as telehealth becomes a critical way for providers to deliver services, dashboards that can capture new outcome and reporting data for virtual care delivery will only grow in importance.

EHRs will need to integrate new or customized workflows to ease the transition to virtual care for providers and patients. They will need to show outcomes to those payer organizations that are implementing new measures and looking to see how telehealth impacts patients. These measurements are vital to ensuring maximum reimbursements.

The ability to manage value-based payments is also important, as the pandemic has caused many organizations to change processes and workflows, which means new data needs to be emphasized or tracked. It is important that organizations can prove value to payers through metrics on processes and outcomes, and a well-built dashboard gives you the ability to verify that you are collecting that data and that it is readily available (See Using Data To Follow The Money & Stay True To The Mission).

As the pandemic changes the way that services are delivered, organizations will continue to adapt. But how to adapt, how to judge what is working, what needs to be cast aside, how to prepare for an uncertain future, and how to prove value and streamline new processes, calls for a vast amount of decision-making – decision-making that should be guided by data. Dashboards that are flexible enough to gather a wide range of data from multiple legacy systems and display the aggregate of that data in ways that are meaningful and impactful is a critical tool that your EHR should provide. Organizations without this capability should be looking to acquire it.

Dashboards: Data Collection & Reporting For Success

Bob Shueey

Dashboards are critical for health and human services organizations to effectively use data to manage organizational performance, track metrics to ensure success with value-based contracts, identify wasteful spending patterns, and quickly address performance issues.

To learn more about best practices in utilizing dashboards we interviewed Bob Shueey, Operations Director and Corporate Compliance Officer for South Central Behavioral Services (SCBS). SCBS is a nonprofit community behavioral health agency located in Nebraska, which provides a continuum of services for persons with serious and persistent mental illness (SPMI). SCBS is often the provider of last resort for many of these individuals, utilizing a sliding fee scale in order to accommodate as many income levels as possible. They also provide outpatient mental health and substance use services for non-SPMI adults, children, and families. SCBS services ten counties in rural Nebraska and much of what they provide is community-based.

SCBS brought a number of strengths to the development of dashboards. The organization’s leadership has a data-driven culture, starting with Susan Henrie, the CEO, whose approach to decision making is, “Bring me data, not anecdotes.”

Mr. Shueey’s educational background includes two years in computer programming, which has been a good complement to his other education in human services and experience at SCBS. His background allowed him to develop his own reports when he realized a need for more data. He is now very involved in SCBS business intelligence (BI) report development.

Mr. Shueey began working with SCBS in a direct care role in 2005, operating in a variety of roles before becoming the Director of Rehabilitation Services. For the past six years he has been the SCBS Operations Director and Corporate Compliance Officer. In this position he works with clinical and administrative managers and directors to most effectively operationalize day-to-day business processes, including helping to integrate services into the IT system. He meets with the clinical and administrative Directors on a weekly basis, with ad hoc meetings scheduled as needed. He also serves as Treasurer and a member of the Executive Board for the Nebraska Association of Behavioral Health Organizations.

Mr. Shueey stated that “dashboards are a critical component of operations at SCBS.” The process of developing them began approximately five years ago. SCBS requires an on-going update of its client assessment (Treatment Outcome Package – TOP) for all clients, so ensuring this task was being completed within established timeframes was very important. This was very challenging at that time, with approximately only 30% of all needed updates completed within the required due dates. So the decision was made to develop an audit tool that would track compliance.

When looking at how to build this tool, it became clear to Mr. Shueey and other leaders that, “it was most important that the tool would remind staff when an update was due, rather than just track staff compliance with meeting due dates.” The first dashboard was designed to let the Front Desk staff know if any clients being seen that day needed to have a TOP update completed that day as well.  This began their journey of developing and implementing dashboards.

In Mr. Shueey’s role as Corporate Compliance Officer, he would audit charts to ensure documentation was complete and met requirements. Now he has a complete compliance dashboard that lets him know if any documentation requirements have not been met.

For example, one compliance requirement is the completion of client signatures. SCBS had processes in place to ensure that this requirement was being met, but there were challenges, such as mailing documentation that required signatures for clients with guardians and then following up to ensure that the documentation was returned. A dashboard was developed, and whenever a service was completed the dashboard was immediately updated, including the status of required signatures. Mr. Shueey now receives daily alerts about documentation that is not meeting compliance needs and can immediately email the therapist to address identified issues. The reports also lets him know about staff who are having on-going compliance issues.

This dashboard has saved significant time for Mr. Shueey. Previously he had to check a number of different data sources and then send follow up with emails to staff – a process that often took several hours, as compared to the current process which takes about three minutes a day.  The dashboard draws from 14 reports, which allows a much more thorough review of compliance adherence. According to Mr. Shueey, “SCBS used to routinely have about 700 records that were out of compliance for a variety of reasons at any one time. Now there are rarely more than 30 records concurrently out of compliance.”

After the success of the compliance dashboard, SCBS then began to develop others for Clinical Directors. Another compliance requirement is the completion of client signatures to the treatment plan. Each Director now has their own dashboard that provides alerts when treatment plan are updated, along with a link to that client’s chart, so that the Director can review and sign off on documentation after ensuring all signatures are in place.

There a number of other SCBS dashboards currently in use:

  • The Front Staff dashboards now provide the TOP report information described above, along with the status of client fee collection balances. This has greatly improved collections for SCBS.
  • If a therapist wants to send client records to any provider, the therapist can note this in the client record and an alert is sent to support staff’s dashboard.
  • Any time an adverse incident occurs, an alert is sent to the Health and Safety Coordinator’s dashboard for follow up as needed.
  • IT uses a dashboard to track task requests by type.

According to Mr. Shueey, “The previous SCBS EHR was very rigid” – there was a list of available reports, but few options to create customized reports. The current EHR business intelligence module allows dashboards to be customized to best suit the needs of end users. All dashboards are also providing “real time” information – rather than generating reports based on data from a month ago. As he stated, “The goal is to get timely information to a person who needs it, when they need it.”

For example, if a dashboard identifies a client chart that needs to be updated, the clinician can click a hyperlink in the dashboard compliance report to connect to the client’s chart and make the needed update immediately.

But challenges remain. As Mr. Shueey stated, “There can be gaps between what users want, and what the system can actually do.” There have also been problems in developing reports that stem from unclear user requests, not identifying the needed data or its source, and not properly defining the collection process for that data.

As an example, SCBS developed an initiative to track A1C data for clients receiving psychotropic medications. SCBS learned that a timestamp had to be included along with the test results for the data to be meaningful – so therapists know exactly when the test was administered.

Mr. Shueey discussed future data needs for SCBS. He stated that Nebraska is exploring the utilization of more value-based reimbursement models for Medicaid. SCBS has experience working with a value-based reimbursement payment model for ACT services. Specifically, they tracked inpatient utilization. They are hopeful this experience can be built upon if and when more value-based reimbursement models are utilized for other Medicaid behavioral health services.

Like many providers, SCBS, moved rapidly to providing services remotely during the pandemic. Existing dashboards may need on-going modification with the increased usage of digital service delivery.

Mr. Shueey had some advice for other providers who are looking to create and/or improve their current dashboards. He stated that many providers are constrained by their current EHR, which often are restricted to a small set of standardized reports with limited capabilities for customization.

Ask yourself this question: does your current EHR support the development of useful, customizable, and readily accessible real time dashboards that end users can directly access? If the answer is no, you may want to consider options sooner rather than later.

He also stated that, “Dashboards are not only for the C-Suite. They should provide data to make it easier for all staff to do their jobs. If everyone has access to data, then it is possible to create a culture of accountability in the organization.” Actionable Business Intelligence will be a requirement for any organization that wants to succeed in the future.

Collect The Data, Connect The Dots To Value

One key tool for executive teams planning for recovery after this crisis period is having the metrics to make the right decisions. I tend to think of this data in three domains. There is financial data for short-term cash management strategy. There is strategic market information for planning long-term post-recovery strategy (this includes both external and internal data). And there is service performance data to optimize value.

(from top to bottom): Scott Zeiter, Executive Vice President & Chief Operation Officer, Development; and Jeremy Ulderich, Director of Education Consultation and Development, Grafton Integrated Health Network

We got a great example of the last—service performance data—in the presentation, Measurable Client Outcomes – A Provider’s Journey Continues, by Scott Zeiter, executive vice president and chief operating officer, and Jeremy Ulderich, director of educational consulting at Grafton Integrated Health Network last week at The 2020 OPEN MINDS Strategy & Innovation Institute. Grafton has implemented a sophisticated approach to providing measurement-based care (MBC) in their programming for consumers with complex behavioral challenges. The program started over a year ago (for more on their program launch, see Implementing Measurement-Based Care—From Idea To Action). Their presentation focused on what they have learned after fully implementing the MBC service model.

The model is based on a five-step process—identify the consumer behaviors that are problematic and need to change; develop a goal for behavior change; select an “intervention” (from an empirically-based list of practice options); develop a plan for integrating the intervention into a consumer care plan; and measure the effectiveness of the intervention. This sounds simple but is a complicated undertaking to determine what interventions are most effective in specific consumer groups. Mr. Zeiter explained, “We needed to come up with a response to value-based contracting. Defining value is difficult. We needed to take a step ahead of the external stakeholders. That has had a positive impact, and the payers have taken an interest in it, as a way to define true value. We wanted to root this into evidence-based practices.”

What were the key effects of this process at Grafton? Mr. Ulderich shared a few stats, showing that in their Assessment of Basic Language and Learning Skills, the overall consumer score increased from an average of 318.05 to an average of 545.62—up to 80% growth from prior assessment. And in the Assessment of Functional Living Skills Criterion, there was a 32% increase in overall consumer scores. Mr. Zeiter noted the success, saying, “Once we gave the staff that tool, it was incredibly effective, and the staff felt tremendously empowered. The message we wanted to give the staff at Grafton was, we are going to give you control of the data. It is going to emanate from you. We are going to give you that and give you the roadmap we are following in hopes that you will help us follow it.”

There were three big takeaways from the session—the importance of the tech infrastructure; the challenges of a shift in clinical culture to embrace MBC; and the possible strategic advantages of MBC in a market moving to value. The tech infrastructure discussion was interesting. The keys to success are the combination of access to “big data,” the ability to automate the compilation and reporting of that data, and the ability to customize dashboard views for Grafton teams.

Mr. Zeiter and Mr. Ulderich explained that this reveals the true promise in their work, to allow specialists to correlate variables like demographics, diagnoses, frequencies of concerning behavior, and evidence-based practices, to determine what factors were more effective in determining outcomes. The key is to begin “gathering the data pile.” Mr. Zeiter explained, “Historically we were concerned about precision when we talked about testing things. When you look at Silicon Valley, they are now less interested in precision and more interested in gathering as much as possible and then weeding through it to determine the correlations.”

And after you get the “data pile,” the key is automating the data collection and the production of customized dashboards for end users. Grafton is currently running 65 different reports to support its programs and has the potential to run as many reports as needed. Mr. Zeiter explained, “With the information, we can dashboard anything, but we are just scratching the surface of all the data we are collecting. At this point we have immediate access to data and can use it for a variety of reasons.”

But beyond getting the technology right, there is the challenge of creating a metrics-based culture, particularly among direct care staff and clinical professionals. It takes time to change the culture. As Mr. Zeiter noted, “There are many clinicians clearly still focused on relationships and process but that doesn’t exclude their interest in the data. They want to see the concrete impact of their interventions.” But it takes a lot of administrative time to ensure staff are using the tools correctly and staying on point with the treatment goals. Mr. Zeiter added, “Constantly having to follow behind to ensure the treatment goals are updated has been very work intensive. They need constant supervision.”

Most exciting was the Grafton view of the role of this information in their future strategy. Mr. Zeiter noted that by the end of this month, they will develop a data set with integration of all of their operating databases. The purpose is to use the assessment data, the behavior data, and the goal mastery to start to identify the factors that can predict the cost of care.

In 2021, health and human service budgets are going to be stressed—and all payers will be looking to get more “value” for their expenditures. The ability to tie services to outcomes and to cost will be a key competitive advantage.

For more on Grafton, see Reviewing Grafton’s Journey Into Measurable Patient Success – Innovating The Grafton Foundation Of Care, Leading With A Bit Of Audacity – Building The Grafton Foundation Of Care, and Grafton Integrated Health Network: An OPEN MINDS Organizational Profile.

And for more on using data for competitive advantage, check out these resources from The OPEN MINDS Industry Library.

And for another deep dive into the importance and use of big data, be sure to mark your calendar for November 12 for my web briefing, The Vision For Your Future Strategy – The Plan & The Data To Make It Happen.